Warning: Your Resume Filename Sucks!

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Vladimir Popovic
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Vladimir Popovic

The man behind Epic CV. Digital Branch Manager at the top international bank. Can't live without coffee.

Hi, guys. I'm here to deliver you some great content on making your resume. If you've got any comments or questions, feel free to contact me at vladimir.popovic@epiccv.com.

Vladimir Popovic
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Intro

When you look at your resume, it looks like the best marketing brochure. Your professional experience is a straight string of promotions, backed up with stunning achievements. Your education is top of the class and your references look like industry address book. Your skills in formatting shine through a beautiful layout and your resume is packed with appropriate keywords. There’s no chance that robots could cut out this beauty.

However, you had your last interview four months ago and since then you didn’t get a single call from a recruiter. And you sent hundreds of job applications. Depressing, isn’t it?

bad resume
After hundreds of job applications…

It’s time for you to check less obvious details of your resume. In this article, we’re going to pay special attention to your resume filename, one of the most common reasons why some finely crafted resumes never land interviews.

Mistakes

Now, imagine the following situation. You’re a recruiter who received 389 emails as answers to a job post. You started opening emails and around a third of emails in total have attachments simply named resume.doc. Would you rename 130 files? What happens with resumes named ’resume.doc’ that are not outstanding but just good enough to end up in a ‘shortlisted’ pile? Can you guess?

Let me tell you. They never get renamed. They never get opened again. They are forever lost in an electronic limbo on the servers of recruiter’s email provider. Don’t let your job hunt end even before it began because of a simple mistake.

It is important to understand that you’re effectively trying to sell yourself during your job search. Having that in mind, all efforts from the moment you open a text editor to create your resume until you handshake to accept the job offer are just pure marketing. The process of choosing a filename for your resume is an integral part of it. As a matter a fac

Let’s name the most common mistakes applicants make with naming their resume file:

  1. Resume.doc – We already explained why this is not a proper way to name a resume file. It could easily get lost in hundreds of same or similar filenames on a recruiter’s hard drive. Not just that, but your resume could be replaced with another one, named exactly like yours. 
    Resume filename
    Don’t do this.
  2. Not capitalizing – Is it really so hard to press shift on your keyboard? Does it have to look so WhatsApp-ish? Writing in all lowercase is the sign of laziness and lack of seriousness in a professional world. Always properly capitalize words in your resume filename.
  3. Revision number 8 – Can you think of one single reason why should a recruiter be interested in a version number of your resume? Me neither. While it’s completely understandable to update your resume all the time, the recruiter doesn’t have to know that.
  4. Date or a year – Same as above with one additional danger. If a recruiter sees a date which is far in the past (where “far” is subjective assessment of a recruiter) he might think that you haven’t changed your resume i.e. haven’t done anything worth mentioning for a long time. Do you really want to make a first impression like that?
  5. Undivided string of words – Wouldyoureadthisarticleifitwaswrittenl ikethisalltheway? I don’t think so. Same goes for recruiters. Filename Johnstevensmith.doc is not an easy one to read and your job is to provide maximum comfort for a recruiter while he enjoys reading your resume.
  6. Misspelled words – One of the two unbreakable, set-in-stone rules for resumes is not to make typos. Same goes for resume filenames. If you put a name of the company you’re applying to into a filename, be sure to spell it properly. Same goes for any other word in a resume filename.
    resume typo
    Errorist
  7. Using nicknames – If you’re about to be presented to a CEO of Google, would you say: “I’m Johnny” or you would try to pronounce as clear as you can: “I’m John Stevens from [some company]”. Same goes with resume filenames. Try to leave the most professional impression you can.

How to do it properly

Have you found yourself in one of the aforementioned mistakes? Don’t worry. 80-90% of applicants make the same mistake all the time. 80-90%!

Luckily, you’re reading this article and after applying the following advice you will already be in the top 10-20% of applicants, at least by resume filename. Let’s see the best practice for naming your resume file.

If you perceive resume filename as an additional marketing space (which you should be doing), then it’s easy to perceive how to craft it.

  1. Start with your capitalized first and last name.
  2. Follow it with the word “Resume”.
  3. In the end, write a one to three keywords phrase.

[First Name] [Second Name] [Resume] [1-3 keywords phrase].doc

It may look like this:

John Smith Resume Top-ranked Sales Manager.doc

With this arrangement of words you’re accomplishing a couple of things:

  1. Your identity is clear and more memorable – Would you remember Johnresume.doc or John Smith Resume.doc?
  2. You clearly distinguish your resume file from your cover letter file.
  3. It’s searchable in recruiter’s database.
  4. Keywords phrase is perfect first-contact marketing. The \rcruiter automatically knows what to expect in a resume.
  5. Static marketing – In a folder full of Johnresume.doc files and similar generic filenames, John Smith Resume Top-ranked Sales Manager.doc stands out clearly. Every time the recruiter opens that folder your name and a short marketing phrase will scream directly at him calling to open the resume and call you for an interview.
Stand out resume.
Stand out

Another piece of advice, keep your filenames shorter than 25 characters. Some computer systems shorten all filename if they are over 24 chars. You don’t want to risk it. Not all recruiters have the latest technology.

Some authors propose to divide words in a resume filename with underscore or hyphen. It’s plain ugly. Don’t do that. Divide words by spaces, as in any other document name.

Outro

Who would say that such a small detail as a resume filename could lead to such catastrophic consequences if not managed properly? Well, welcome to the wonderful world of resume writing where landing a dream job and having a fantastic life in the following years could depend on a single glaring typo.

The devil is in details. Never forget that when you’re preparing your resume.

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Deppresed photo by Luis Sarabia/Flickr

Stand out photo by Maximilian Imran Faleel/Flickr

Errorist photo by Brett Jordan/Flickr


3 Comments

  1. This is a great article, and one I considered myself recently. It is good to see I followed similar guidelines.

    One addition though – is there a benefit in STARTING the file name with Resume?
    If a potential employer is looking for a file on their desktop, for example, are they going to remember your forename to know where to find it amongst a mass of icons?

    At least this way they could start looking under R (or indeed CV in the UK).

    Reply
    1. Thank you for your kind words, Stu.

      To be honest, I spent a decent amount of time thinking about that myself. I decided to go with the name first because it’s the good way to be memorized by recruiter.

      However, your point makes a lot of sense. Thank you for a valuable insight.

      Reply

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